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BYLAWS
ARTICLE I
The name of the Society shall be the Capital Area Genealogical Society
ARTICLE II OBJECTIVES
The objectives of the Society shall be to create and foster an interest in genealogy; encourage the preservation of genealogical materials and publish a quarterly journal who se information relates mostly to the counties of Dauphin and Cumberland in the state of Pennsylvania.
ARTICLE III MEMBERSHIP
Section 1. Any person interested in genealogy is eligible for membership upon payment of the annual dues.
Section 2. The annual dues shall be $15.00, payable in advance or before January 1, or each year. (Dues received from new members after November 1 will be credited to the following year.)
Section 3. The Treasurer will notify members who have not paid by January 31st, and if payment is not received by February 20, the member's name will be deleted from the rolls.
Section 4. Dues rates can change by a majority vote of the Executive Board.
Section 5. The fiscal year shall be the calendar year.
ARTICLE IV OFFICERS
Section 1. The officers of the Society shall be a President, Vice President, Recording Secretary, Treasurer and three (3) Directors. These officers shall perform the duties prescribed by these bylaws and by the parliamentary authority adopted by the Society.
Section 2. At the regular meeting on the second Sunday of September, a Nominating Committee of three members shall be elected by those present. It shall be the duty of the committee to nominate candidates for the offices to be filled at the annual meeting in November.
Section 3. The officers shall be elected by ballot to serve for one year or until their successors are elected. The term of office shall begin at the close of the annual meeting in November.
ARTICLE V MEETINGS
Section 1. The regular meetings of the Society shall be held on the second Sunday of the month with the exception of the month of May (that being Mothers' Day), a meeting will be the following weekend.
Section 2. The regular meeting on the second Sunday of November shall be known as the Annual Meeting and shall be for the purpose of electing officers and other Society business.
Section 3. Special meetings may be called by the President or the Executive Board.
ARTICLE VI THE EXECUTIVE BOARD
Section 1. The officers of the Society, including the Directors, shall constitute the Executive Board.
Section 2. The Executive Board shall have general supervision of the affairs of the Society between its monthly business meetings, fix the hour and place of meetings, make recommendations to the society and shall perform such duties as are specified in these Bylaws. The Board shall be subject to the orders of the Society and none of its acts shall conflict with actions taken by the Society.
Section 3. Regular meetings of the Board shall be held prior to the monthly meeting in January, April, July and October. Special meetings may be called by the President.
ARTICLE VII COMMITTEES
Section 1. The President shall have the power, with the advice and consent of the Executive board, to appoint needed committees.
FINANCE COMMITTEE: Shall consist of the Treasurer and two members appointed by the President to oversee the budget and audit the finances, the audit to be completed prior to the December meeting.
SOCIAL COMMITTEE: Shall arrange for refreshments to be donated and served.
PUBLICITY COMMITTEE: Shall arrange for the publicity of the Society's meeting.
PROGRAM COMMITTEE: Shall arrange the programs for the meetings, secure speakers and make arrangements to introduce and greet those guests on the day's programs are being offered by the Society.
ARTICLE VIII PARLIAMENTARY AUTHORITY
The rules contained in the current edition of "Robert's Rules of Order" shall govern the Society in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and any special rules of order in the Society.
ARTICLE IX AMENDMENTS
The Bylaws may be amended by the affirmation of two-thirds of the Society's Executive Board, provided the written notice of the amendments shall have been furnished to the Executive Board with notice of the meeting at which the amendment is to be presented.